Give your business a boost and get traffic to your event or conference by using text messages to send invitations, event reminder sms messages, welcome messages and more and make your audience feel welcomed.

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Why Use SMS For Conference and Event Marketing?

A successful event or conference is one which everyone talks about. But it is the hard work put in by the organisers and the footfall of the event that makes it a success. SMS messaging is a way to assure both - streamlining your workflow and making sure you reach your audience.

Streamline your workflow and your marketing activities using SMS messages and MMS messages. Start focusing on harnessing its power to increase traffic to your event or conference and make it a success. Now send invites, reminders, welcome messages and more with just a click.

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SMS messaging for event or conference: by the numbers

  • 9 out of 10 leads prefer text messages to calls.

  • By 2021, 3.8 billion people are using smartphones.

  • 90% of all text messages are read within the first 3 minutes of message delivery.

  • Text messages have an open rate of 98%

Benefits of text messaging for conferences and events

Text messaging is the best way to reach your audience. There are various benefits of it depending on how you decide to use it to reach out to clients or prospects.

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  • 99% of all text messages are delivered and 90% are read, making them a reliable way of always staying connected.

  • Automate messages to send invites, updates and reminders to those who have signed up for the event or conference.

  • Introduce keynote speakers and the event team using MMS messaging.

  • Streamline operations and customer care by providing support efficiently and promptly by texts.

  • Send reminders or payment updates securely and directly to your clients.

  • Increase traffic by reaching out to prospective attendees of the conference or event using text marketing campaigns.

Uses for sending text messages for conferences and events

Send invites and reminders to clients to market your event or conference.

Fill more seats in less time by attracting and reaching out to more people via SMS Messaging.

Use SMS messaging to manage and coordinate with staff at the event.

Send SMS messages of invites and admit cards to the event or conference for contactless communication.

Inform attendees of updates and upgrades in the conference or event.

Send payment updates and reminders to clients for a seamless experience.

Retain loyal customers by providing them personalized offers.

Give clients an option to opt out of getting messages whenever they wish.

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(855) 397 6679
Good Morning Kelly,

[Insert Event Name] kicks off in just 2 days. Hope you are ready for the fun packed weekend. Read the following documents to view the itinerary and get further information on the event. See you soon!

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(855) 397 6679
Hello Natasha,

[Name of Business] is organising a conference on [Insert Conference Topic] and we will be honored to have you attend the same. The keynote speaker for the event is [Insert Speaker Name]. To book your tickets, click the link below [Insert Link].

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(855) 397 6679
Hi Rupin,

Thank you for volunteering for the [Insert Event Name]. Please click the link below to let us know what you are keen on looking after for the event. Roles and responsibilities are mentioned in the same. [Insert Link]

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(855) 397 6679
Hey Kelly,

Are you ready to witness the best of art at [Insert Event Name]. We’re looking forward to seeing you at [Insert Venue and Time]! Here is your invitation for the same. Please read the instructions carefully before entering.

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(855) 397 6679
Good Evening Peter,

This is to inform you that due to unforeseen circumstances there has been a change of venue for the [Insert Conference Name] at [Insert Date and Name]. Instead of The Seasons, we will now be having the conference at The Springdale.

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(855) 397 6679
Hey Roger,

Just wanted to let you know that we have received your payment of the amount [Insert Amount] for signing up for the [Insert Conference Name] Conference. Please download your ticket from the following link. [Insert Link]

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(855) 397 6679
Hello Winston,

It is never too late to sign up for a talk by [Insert Speaker Name] on [Insert Topic]. We at [Insert Event Company Name] are offering you 20% off on your ticket for the event today!. To avail the offer, click on the link below.

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(855) 397 6679
Hi Maureen, 

Thank you for signing up to receive texts from [Insert Event Company/Business Name] about our events. If you want to receive messages from us in the future for the same, please reply to this message with a YES and confirm subscription.

Send invites and reminders to clients to market your event or conference.

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Fill more seats in less time by attracting and reaching out to more people via SMS Messaging.

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Use SMS messaging to manage and coordinate with staff at the event.

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Send mass SMS messages of invites and admit cards to the event or conference for contactless communication.

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Inform attendees of updates and upgrades in the conference or event.

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Send payment updates and reminders to clients for a seamless experience.

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Retain loyal customers by providing them personalized offers.

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Give clients an option to opt out of getting messages whenever they wish.

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What to include in your conferences and events text messages

It is essential for you to instill excitement in your audience and create hype for your event or conference. Always keep your message short and sweet but let people know why they need to attend your event. Lastly, let them know what they need to do to attend it - always have a clear call to action.

When communicating with clients via SMS marketing to give them information about your event or conference, let them know what your event or conference is offering. Structure your messages by dividing it into - greeting, information and call to action to always be crisp in your messages.

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How to start sending text messages about your conferences and events

To make the best of the the Texting Base SMS marketing tool you first have to follow these simple steps to get started

1.

Sign up for Texting Base

Sign up for Texting Base for free for 14 days. After that, you can choose the plan that best fits your needs.

2.

Migrate your current contact list

Don’t lose the progress you have already made. Texting Base makes it simple to upload your existing contact list so you can keep building your text marketing strategy without having to start from scratch.

3.

Build your conferences and events text message scripts

Save time in the future by spending some time working on your Conferences and Events marketing text templates now. You can always customize any text you send, but having templates for common interactions saves you hours of work every week.

4.

Choose your campaign keyword

Your campaign keyword is the phrase or single word that your prospects can use to opt into your contact list via text message. For your insurance agency, this word could be the name of your business or even something catchy, such as “EVENT REMINDER SMS.”

5.

Get the word out

Once you have chosen your campaign keyword, it’s time to let prospects know they can opt into your SMS contact list and get helpful information. You can get the word out by sending out a mass email, adding the campaign keyword to your website, posting the keyword on your social media platforms and simply telling everyone you meet. Use MMS Messages for more creativity.

6.

Start sending conferences and events text messages

As your customer base grows, you need to make sure you can make them all know that you are always there to assist them. Texting Base makes that part easy. Automate replies, informative messages and more with our texting platform.

Helpful resources for conferences and
events  text messages :

SMS Marketing Guide 
Know the laws of SMS marketing
Use creative SMS campaigns that inspire others
Add a personal touch to your messages but stay formal in tone
Use set templates to provide customer support promptly
Be informative but concise in your messages 
Leverage the power of SMS marketing 
Make sure you never flood a client’s message inbox.

Conferences and events text messaging templates 

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Hi [Insert Name], The schedule and line-up for [Insert Event Name] has been finalized. We are super excited to share it with you. Check out the full schedule on the following link - [Insert Link]

Good Morning [Insert name][Insert Speaker Name] has just confirmed his/her attendance for [Insert Conference Name].  To book your ticket, click on the following link [Insert Link] before the best seats fill up.

Good Evening [Insert name]Signup for [Insert Conference Name] before [Insert Date] and receive a 15% discount. We only have 200 early bird tickets remaining, grab yours now!

Hi [Insert name]Your payment for the [Insert Event Name] has been processed. View and download your ticket from the following link [Insert Link]. If not done by you, please reach out to us immediately.

Hello [Insert name]The biggest Lead Generation Conference of America is set to take place on the [Insert Date and Time] at [Insert Venue]. Signup for the event here [Insert Link]. You can also choose to attend the event virtually.

Hello [Insert name]If you’re a [Insert Profession] and looking to learn more about [Insert Topic] Sign up for the [Insert Conference Name] planned on the [Insert Date and Time]. Don’t miss out and book your tickets now [Insert Link].

Laws for sending conferences and events text messages

To not get flagged, your Conferences and Events messaging has to follow specific rules and guidelines to stay compliant to the laws of SMS marketing when using it as your communication channel. 

Your business should have a standardized way of communication to communicate clear information always. Learn more about SMS marketing to create text message campaigns for all your delivery customers.

More about SMS marketing

Here is what you need to include in your texts to stay compliant

  • Give your customers an option to opt out of receiving messages

  • Do not flood the client’s inbox with unnecessary texts

  • Stay informative yet crisp when messaging your customers

Get started texting today

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